The association of soybean growers, agribusinesses, commodity carriers, traders, and farm organizations working together to increase preference for US soybeans around the world is looking for a: Program Assistant
Responsible for supporting the regional staff on administrative tasks. He/she will work closely with the regional staff to ensure that the regional project management functions are well coordinated and meet all the necessary compliance requirements, processes, and procedures, according to prescribed company standards to achieve corporate goals and objectives.
Education and experience:
- Bachelor’s degree in management, Business, Marketing, International Relations, or a related discipline.
- 3 years of related experience as an assistant officer.
- Experience utilizing Microsoft Word, Excel, Access, PowerPoint, Microsoft Project, and Outlook.
- Ability to establish and maintain effective working relationships with a variety of people and organizations.
- Ability to work in a team environment.
- Critical thinking, prioritization, analytical, organization, planning skills, and very close attention to detail.
Essential functions, duties, and responsibilities:
- Manage the schedules and communications of regional representative(s).
- Collect and file documents to prepare for meetings and coordinate travel arrangements.
- Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications (English & Spanish).
- Prepare ADNOTs, Travel Authorization (TAs), travel expenses reports, and other necessary documentation to facilitate travel.
- Prepare supporting documentation, such as invitation letters, visa applications, travel advisories, etc. when required.
- Support on monitoring assigned budgets.
- Prepare,project/activity/progress/completion,budgets/investment rate, and other reports.
- Send and follow up invitations.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- The executive assistant will function as one of the main communication links between the Project Managers & logistics coordinator (internal facing) and utilization/Focus Area Contractors (External Facing Team).
- Implement regular meetings with sub-contractors.
- Support during event implementation (upon request).
Knowledge and abilities:
- Excellent verbal and written communication skills in English and Spanish
- Excellent verbal and written skills.
- Strong interpersonal communication skills.
- Ability to work in a team environment and work collaboratively with inward and outward-facing teams.
- Ability to work effectively with people from other countries and cultures.
- Ability to effectively multi-task and prioritize.
- Ability to adapt to constant changes.
- Conflict resolution and mediation skills.
- Negotiation, persuasion, and influencing skills.
Soft skills:
- Excellent customer service
- Self-motivation
- Autonomy and responsibility
- Proactivity
- Strong personal and work ethics
- Attention to details
- Time management
- Timely and effective communication
- Teamwork (involve other areas and share opinions, gear)
- Ability to work simultaneously on different events and tasks
- Mathematical ability
- Discipline
Other requirements:
- Availability to travel nationally and internationally with a valid Passport and VISA.
Salary:
- Salary open to negotiation according to experience
- Mexican legal benefits
- 15 days of vacation
- 30 days of Christmas bonus
- American and Mexican holidays
- Grocery vouchers $2,800
- Insurance of major medical expenses
- Monday to Friday from 8:00 am to 5:00 pm
- Rinconada del Bosque, 44530 Guadalajara, Jal.